Executive Assistant

Job Opportunity: Executive Assistant in Birmingham, Alabama

Location: Birmingham, AL

Application: Apply on employer’s site

Job Description

The Executive Assistant plays a crucial role in ensuring the efficient operation of the executive team by performing various clerical, administrative, and project management tasks. This position primarily supports the CEO and senior leaders and oversees broader activities to ensure smooth operations and events. The ideal candidate will possess excellent communication and organizational skills, attention to detail, and an ability to anticipate requirements, manage deadlines effectively, and build relationships with diverse stakeholders

Qualifications and Key Skills:

• Experience interacting with top relationships (board members, corporate and community partners) within a cross-functional staff reporting structure.
• Three to five years of experience in an administrative or leadership support role.
• Non-profit experience is preferred but not required.
• Excellent verbal and written communication skills, characterized by politeness, professionalism, and refinement.
• Outstanding organizational skills and attention to detail.
• Proven ability to manage time effectively and meet deadlines.
• Exceptional interpersonal skills, enabling quick rapport-building with diverse individuals and groups.
• Proficiency in Google Documents and Microsoft Office Suite.
• Trusted to handle various responsibilities and confidential matters with utmost discretion.

Essential Functions:

• Provide comprehensive support to the CEO and other senior executives.
• Foster and manage relationships with board members.
• Record meeting minutes meticulously, ensuring precision and accessibility.
• Coordinate in-person and virtual meetings, ensuring schedules and technology are accurate.
• Develop agendas, compile meeting materials, document minutes, and track action items.
• Ensure timely distribution of necessary materials.
• Maintain accurate records of Board and committee memberships, attendance, and official documents.
• Prepare and submit various reports to the board on behalf of leadership.
• Manage corporate records meticulously to comply with legal standards.
• Act as a liaison among the board, management, and members.
• Maintain organizational calendars of events and meetings for staff.
• Disseminate reports and pertinent information to relevant colleagues promptly.
• Maintain comprehensive records and files for incident reports, ensuring precision and adherence to company policies and regulations.
• Oversee certification tracking for all staff, ensuring compliance with required training and certifications.

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If you are interested in applying for this position or would like more information, please visit the employer’s site to apply.

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