Senior Operations Assistant

 Job Opportunity: Senior Operations Assistant (Movement)

Location: Bangkok, Thailand

Posting Date: May 9, 2024

Apply Before: May 23, 2024

Job Schedule: Full-time, Day Shift

Contract Type: Fixed-term (1 year with possibility of extension)

Initial Contract Duration: 12 months

Vacancy Type: Vacancy Notice

Recruiting Type: General Service

Grade: G-6

Senior Operations Assistant (Movement)

Mission and Objectives:

The International Organization for Migration (IOM) in Bangkok is seeking a Senior Operations Assistant (Movement) to oversee movement activities and ensure compliance with program-specific SOPs and guidelines. The successful candidate will supervise staff, coordinate travel arrangements, and liaise with internal and external stakeholders.

Responsibilities:

• Supervise movement activities, including coordinating, scheduling, and booking travel for migrants and refugees.
• Support staff development processes such as hiring, training, and performance evaluation.
• Ensure compliance with program-specific SOPs for different migrant types and modes of travel.
• Oversee the distribution of travel information to internal and external stakeholders.
• Compile and analyze descriptive statistics, capture costs, and prepare travel loan paperwork.
• Verify identities and documents prior to the distribution of travel documentation.
• Provide pre-departure counseling and coordinate special needs during travel.
• Liaise with internal teams and external partners such as airport and government authorities.
• Maintain confidentiality and integrity of relevant paperwork in accordance with data protection rules.
• Perform other duties as assigned.

Qualifications:

• Education: High school diploma with at least six years of relevant working experience; or Bachelor's degree in any related field with at least four years of relevant working experience.
• Experience: Prior experience in Movement Operations or transportation-related management is advantageous.
• Skills: Strong computer skills (Word, Excel, Internet), familiarity with Movement Operations-related databases and systems.
• Languages: Fluency in Thai and English (oral and written) is required.

Desirable Competencies:

• Values: Inclusion and respect for diversity, integrity and transparency, professionalism, courage, empathy.
• Core Competencies: Teamwork, delivering results, managing and sharing knowledge, accountability, communication.
• Managerial Competencies: Leadership, empowering others, building trust, strategic thinking and vision, humility.

How to Apply:

Interested candidates should submit their applications via the IOM e-Recruitment system before the deadline. Applications must include a cover letter, curriculum vitae, and a duly completed IOM Personal History Form.

For further information and to apply, visit the IOM Thailand website.

Notes:

• Only applicants who meet the qualification requirements will be considered.
• This post is subject to local recruitment. Only candidates with valid residence and work permits for Thailand will be eligible for consideration.
• Vaccination against COVID-19 will be required for hired personnel.
• IOM does not charge any fees during the recruitment process.
• Applications must be submitted through the IOM online recruitment system.

For more information and additional job postings, visit the Careers | IOM Thailand website.